Welcome!
This handbook is designed to provide guidance and information to administrative and support staff. The information and policies contained here include important information about the college’s commitment to create a safe and positive work environment, to deal fairly with its employees, and to operate within both the letter and the spirit of federal and state laws. We hope you will familiarize yourself with its contents. More about this handbook.
Table of Contents
Campus Life
- Taconic Golf Club
- ID Cards
- Campus Safety and Security
- The College Libraries
- College Events and Activities
- Office for Information Technology
- Athletic Facilities
- Parking
- Thompson Memorial Chapel
- Children’s Center
- History of Williams
Employment and Payroll
Hiring
- Spouse and Partner Services
- Guidelines for Recruitment and Hiring
- Background Check Policy
- Moving Allowance
- Vacancy Review Policy & Procedure
Employment
- Performance Development
- Employment of Family Members
- New Employee Orientation and Onboarding
- Remote Work Policy
- Summer Student Employment
- Staff Appreciation and Recognition Policy
- Types of Employment
- Overview of Salary Administration
- Compensation Philosophy
Payroll
- Workers’ Compensation
- Pay Periods and Calendars
- Additional Compensation for Exempt Staff
- Travel Guidelines for Support Staff
- Jury Duty
- Enrollment for Payroll
- Withholdings and Deductions
- Direct Deposit
- Time Reports
- Overtime
- Hours and Schedules
- Breaks and Meal Periods
Separation
Benefits
Benefits: Insurance
- Long-Term Care Insurance
- Vision Insurance Benefit
- Dependent Care Reimbursement Account
- Healthcare Flexible Spending Account
- Life Insurance and Accidental Death & Dismemberment Benefit (AD&D)
- Dental Insurance Benefit
- Health Insurance Benefit
- Long Term Disability
Benefits: Eligibility and Policies
- Group Insurance Plan
- USERRA Continuation of Coverage
- Permitted Changes After Open Enrollment
- Open Enrollment Period
- COBRA Continuation of Coverage
- Insurance Plan Eligibility
Benefits: Other
- Leaves for Professional Development Activities
- Mortgage Program
- Pine Cobble Development Program
- Tuition Benefit
- Dependent Tuition Grant
- Spouse and Partner Services
- Employee Assistance Program (EAP)
- General Liability Insurance
- Reduced Fee Policy for Williams Courses
- Rental Housing Program
Benefits: Retiree Benefits
Benefits: Retirement
- Medicare Information & Retirement Resources
- Retirement Income Plan – Summary Plan Description
- Investment Options
- Retirement Enrollment
- Retirement Plan Eligibility and Credited Service
- College and Participant Contributions
- Vesting
- Withdrawals Prior to Separation from Service
- Distributions After Separation from Service and Spousal Rights
- Participant ERISA Rights
- Plan Administration, Amendment and Termination
Leave Policies
- Family Leave
- Leaves for Professional Development Activities
- Unpaid Leave
- Workers’ Compensation
- Vacation Leave
- Sick Leave
- Short Term Disability
- Parental Leave
- Bereavement Leave
- Volunteer Firefighter Policy
- Small Necessities Leave Act
- Weather-related Leave
- Light Duty Policy
- College Holiday Policy
- Military Leave
- Personal Leave
- Family and Medical Leave Act
- Domestic Violence Leave Rights
Workplace Conduct Policies
Workplace Conduct
- Confidentiality Policy
- Conflict of Interest
- Whistleblower Policy
- Code of Conduct
- Drug and Alcohol Policy
- Work Expectations
Disciplinary Policies and Procedures
Harassment, Discrimination, and Sexual Misconduct
- Appendix A.1: Faculty & Staff Title IX Sexual Harassment Investigation & Adjudication Procedures
- Appendix A: Discrimination, Harassment, and Sexual Misconduct Grievance Procedures
General Policies
General Policies
Group Insurance Plan
- Dependent Care Reimbursement Account Qualifying Expenses
- Group Insurance Plan Administration
- Certificates of Creditable Coverage
- Benefits Claims Procedures
- Pre-Tax Premium Payment Plan
- Statement of ERISA Rights
- HIPAA Privacy Policy
- Group Insurance Plan: Introduction
- Healthcare Flexible Spending Account Qualifying Expenses
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