Welcome!
This handbook is designed to provide guidance and information to administrative and support staff. The information and policies contained here include important information about the college’s commitment to create a safe and positive work environment, to deal fairly with its employees, and to operate within both the letter and the spirit of federal and state laws. We hope you will familiarize yourself with its contents. More about this handbook.
Table of Contents
Employment and Payroll
Employment
- Performance Development
- Employment of Family Members
- New Employee Orientation and Onboarding
- Remote Work Policy
- Summer Student Employment
- Staff Appreciation and Recognition Policy
- Types of Employment
- Overview of Salary Administration
- Compensation Philosophy
Hiring
- Spouse and Partner Services
- Guidelines for Recruitment and Hiring
- Background Check Policy
- Moving Allowance
- Vacancy Review Policy & Procedure
Payroll
- Shift Differentials
- Workers’ Compensation
- Pay Periods and Calendars
- Additional Compensation for Exempt Staff
- Travel Guidelines for Support Staff
- Jury Duty
- Withholdings and Deductions
- Direct Deposit
- Time Reports
- Overtime
- Enrollment for Payroll
- Hours and Schedules
- Breaks and Meal Periods
Separation
Campus Life
- Taconic Golf Club
- ID Cards
- Campus Safety and Security
- The College Libraries
- College Events and Activities
- Office for Information Technology
- Athletic Facilities
- Parking
- Thompson Memorial Chapel
- Children’s Center
- History of Williams
Benefits
Benefits: Insurance
- Long-Term Care Insurance
- Vision Insurance Benefit
- Dependent Care Reimbursement Account
- Dental Insurance Benefit
- Healthcare Flexible Spending Account
- Life Insurance and Accidental Death & Dismemberment Benefit (AD&D)
- Health Insurance Benefit
- Long Term Disability
Benefits: Eligibility and Policies
- Group Insurance Plan
- USERRA Continuation of Coverage
- Permitted Changes After Open Enrollment
- Open Enrollment Period
- COBRA Continuation of Coverage
- Insurance Plan Eligibility
Benefits: Other
- Leaves for Professional Development Activities
- Dependent Tuition Grant
- Tuition Benefit
- Pine Cobble Development Program
- Mortgage Program
- Spouse and Partner Services
- Employee Assistance Program (EAP)
- Rental Housing Program
- Reduced Fee Policy for Williams Courses
- General Liability Insurance
Benefits: Retiree Benefits
Benefits: Retirement
- Medicare Information & Retirement Resources
- Retirement Income Plan – Summary Plan Description
- Investment Options
- Retirement Enrollment
- Retirement Plan Eligibility and Credited Service
- College and Participant Contributions
- Vesting
- Withdrawals Prior to Separation from Service
- Distributions After Separation from Service and Spousal Rights
- Participant ERISA Rights
- Plan Administration, Amendment and Termination
Leave Policies
- Cultural, Religious, & Spiritual Observances
- Family Leave
- Leaves for Professional Development Activities
- Unpaid Leave
- Workers’ Compensation
- Vacation Leave
- Sick Leave
- Short Term Disability
- Parental Leave
- Bereavement Leave
- Volunteer Firefighter Policy
- Weather-related Leave
- Small Necessities Leave Act
- Light Duty Policy
- College Holiday Policy
- Military Leave
- Personal Leave
- Domestic Violence Leave Rights
- Family and Medical Leave Act
Workplace Conduct Policies
Workplace Conduct
- Confidentiality Policy
- Conflict of Interest
- Whistleblower Policy
- Code of Conduct
- Drug and Alcohol Policy
- Work Expectations
Disciplinary Policies and Procedures
Harassment, Discrimination, and Sexual Misconduct
- Appendix A.1: Faculty & Staff Title IX Sexual Harassment Investigation & Adjudication Procedures
- Appendix A: Discrimination, Harassment, and Sexual Misconduct Grievance Procedures
General Policies
General Policies
Group Insurance Plan
- Dependent Care Reimbursement Account Qualifying Expenses
- Group Insurance Plan Administration
- Certificates of Creditable Coverage
- Benefits Claims Procedures
- Pre-Tax Premium Payment Plan
- Statement of ERISA Rights
- HIPAA Privacy Policy
- Group Insurance Plan: Introduction
- Healthcare Flexible Spending Account Qualifying Expenses